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General News of Monday, 5 November 2018

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Source: Francisca Enchill

Value Books are abstracts acclimated in adopting acquirement for the state

A Corruption Watch (CW) analysis has begin that abortion by some Ministries, Departments and Agencies (MDAs) to assignment calm and adjust their behavior and procedures has led to added than GH¢39m annual of bulk books printed by the Controller and Accountant General’s Department (CAGD) acceptable abortive as the MDAs accept not claimed or acclimated the bulk books for 18 years.

The Bulk Books printed amid 2000 and 2010 accept remained in the barn of the CAGD Annex for aing to two decades as all efforts by CAGD to admonish the MDAs to chargeless the barn of the alone stocks accept yielded no acknowledgment from the MDAs.

CW allegation additionally showed that CAGD printed an unrealistic abundance of the bulk books, which accept lasted for about two decades, afterwards demography into annual the changes in the running, action and affidavit in these MDAs as the years go by.These changes accept rendered best of the bulk books unusable, costing the accompaniment millions of cedis.

Value Books are abstracts acclimated in adopting acquirement for the state. These abstracts accommodate receipts, authorization forms, passports, acreage certificates and abounding others.

The six MDAs which contributed to the careless bulk were the Ministry of Foreign Diplomacy (MFA), Ministry of Health (MOH), Lands Commission, Registrar General’s Department (RGD), Ghana Acquirement Authority (GRA) and Driver and Vehicle Licensing Authority (DVLA).

The CAGD may additionally not escape accusation because they connected to book the bulk books admitting changes in the affidavit and computerisation processes, as the aftermost press of the alone books was done on October 23, 2009, CW learnt.

The bulk spent on press the bulk books for the assorted institutions are listed in the table below:

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MDAs’ responses to CW

The CAGD said it had accustomed algid responses from some of the MDAs. Back CW followed up, we accustomed agnate reactions, including abnegation to respond. However, CW investigations at the Lands Commission showed that at the time the abstracts were printed, the Commission was depending alone on cardboard work, appropriately relied abundantly on bulk books, but the abundance printed was said to be alone as the procedures are now computerised.

In an interview, Mr Jones Ofori-Boadu, Deputy Executive Administrator (Corporate Services) at the Commission, appear that the Commission bootless to retrieve the bulk books from CAGD due to changes in their operation as best chiral works became digitalised.

“We started application computerised arrangement for best of the things we were application bulk books for so we accept not had the charge for the alone bulk books, appropriately the disability for us to booty the banal from CAGD,” Mr Ofori-Boadi said. Although CAGD claimed to accept printed the bulk books aloft appeal by the MDAs, Mr Ofori-Boadi said he was abiding that CAGD printed those quantities on their own accordance because the convenance at the time was that CAGD would book the abstracts on their own and the MDAs would accelerate their requests and accept the abstracts back they bare them. The Finance Ministry paid for the abstracts on account of the MDAs.

At the RGD, CW aggregate that the academy was afraid to booty albatross for the alone bulk books because the bulk books were not printed based on a appeal by the Registrar but rather based on the acumen of the CAGD.

CW additionally aggregate that RGD would not accept the charge for the bulk books because their approach of operations had afflicted over the years; appropriately best of their procedures had been computerised and documentations changed. Essentially, the alone bulk books accept absent their account to the institution.

In an account with Mr Gideon Asamoah Tetteh, Head of Finance and Administration at the RGD, he said the addition of new government behavior afterwards above-mentioned apprehension was amenable for such losses as all antecedent procurements had become abortive to the institution.

“When government in 2005, beneath the Ministry of Trade and Industry, afterward the accretion of a accommodation from the donor partners, alien Ghana E-Government activity afterwards above-mentioned apprehension to the institutions, it was ad-lib and had to be implemented immediately, which automatically rendered abstracts already printed useless.

“They became abortive because the E-Government activity fabricated their operations electronic, appropriately the bulk books already printed couldn’t accept been used. If we knew, for instance, that such a activity would be demography abode at atomic a few months earlier, we would accept had that in apperception back authoritative procurement, appropriately abstracts which wouldn’t be accordant afterwards the accomplishing wouldn’t accept been printed so we can’t be aggrandized for the losses,” he added. At the GRA, an official CW batten to was of the appearance that aggregate about the affair had been alone as it was over a decade old.

The official said that GRA was operating as three abstracted entities, Customs, Excise and Preventive Service (CEPS), Internal Acquirement Service (IRS), Bulk Added Tax Service (VATS) at the time of the request, appropriately he can’t allege on a careless bulk committed by one of the three entities, IRS, which was on its own at the time of it allegedly fabricated the request.

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At the Ministry of Foreign Affairs, the CW was told that the Administrator of Internal Audit, who was to allege on the issue, was not accessible and that his Deputy was appointed on Monday, October 29, 2018, so no one could allege on the subject.

Meanwhile an official told CW that although they could not allege on the matter, she could say for a actuality that the Ministry was not amenable for the abundance of bulk books CAGD decides to book at any point in time as the Ministry requests for the abundance they charge and they are supplied and that their behavior and documentations accept as able-bodied afflicted over the period.

Meanwhile, authorities at MOH and DVLA bootless to acknowledge to CW as their advice departments both said their Directors were in the best position to allege on the accountable because the accountable was earlier than their actuality at the institutions.

At MOH, CW was told the Administrator had travelled and no added actuality could allege on the accountable until his return.

At the DVLA, no one would speak, claiming it was the Administrator who could do so. Meanwhile CW official appeal for an account was still on the board of the administrator as he had travelled and had not assigned anyone to allege on the subject.

CW begin that the absolute bodies who were at the captain of diplomacy at the time of the printing, in the assorted institutions, are either on alimony or accept anesthetized on and there was abridgement of able alteration of advice from the antecedent administration to the accepted one.

Recent efforts by CAGD for acknowledgment from MDAs

CW allegation showed that CAGD wrote a letter with advertence cardinal CAGD/BAES/VB/001/16 to the RGD on November 8, 2017 to admonish them of their bulk books which had been alone in the aegis of CAGD for abounding years. However, RGD did not acknowledgment to the letter to announce whether the bulk books were still accordant for use or had absent their account to the institution. They accept additionally not attempted to retrieve the books.

The two accompaniment institutions accept had this advice gap admitting actuality amid at a best of bristles minutes’ airing apart. The Controller Annex is adverse Accra City Hotel (formerly Novotel) and RGD is abaft Tema Station. In a agnate case, CAGD wrote to the Lands Commission with advertence cardinal CAGD/BAES/001/17 on November 8, 2017 and a aftereffect letter with advertence cardinal CAGD/BAES/LC/01/3Q/18 on July 24, 2018 that the academy should affirm whether the stocks had some account or should be declared anachronistic but had not accustomed any response.

CAGD wrote agnate belletrist with their agnate advertence numbers on July 24, 2018 to admonish the bristles added MDAs.

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Response from MDAs to CAGD

Among all the above-listed institutions, the Lands Commission, CW gathered, visited the Controller Annex to audit their 15-year-old alone bulk books and said they would go for them and accelerate them to their branches in the alien areas area the arrangement had not yet been computerised.

Meanwhile, three weeks afterwards their visit, the bulk books abide in the barn of Controller Annex because the Commission is yet to defended allotment to body a accumulator ability area the alone bulk books could be stored until they are needed.

The Okomfo Anokye Teaching Hospital (KATH), which is beneath the Ministry of Health, has additionally bootless to aggregate 500,000 Patient Folders annual GH¢ 100,000 printed over the accomplished 18 years at its request.

CW aggregate KATH’s admiral additionally visited the Controller Annex about three weeks ago afterward the letter anachronous July 24, 2018 but at the time of filing this report, the stocks were still in the barn of CAGD.

Breakdown of the careless expenditure:

Ministry of Foreign Diplomacy (MFA)

In the case of the MFA, the Accompaniment absent GH¢2, 178, 420.00 due to the abortion to affirmation bulk books the Ministry requested the Controller and Accountant General (CAGD) to book amid the year 2000 and 2009.

The bulk books included 825,000 Biometric Authorization Forms annual GH¢ 825,000, printed on October 19, 2009; 1,795,000 Authorization Application Forms (old) annual GH¢933, 400.00 printed on September 29, 2003; 806,000 Authorization Renewal Forms annual GHc419,120.00 printed on October 30, 2002; and 3,000 Hajj Travel Abstracts annual GH¢900.00 printed on April 2,2000.

MoH

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In the case of Ministry of Health (MOH), the Accompaniment absent a absolute of GH¢138, 400.00 due to the abortion to affirmation bulk books the Ministry requested the Controller and Accountant General (CAGD) to print.

The bulk books were 500,000 Patient Folders (KATH) annual GH¢100, 000.00 and 240,000 Patient Folders (General) annual GH¢38,400.00.

Lands Commission

In the case of the Lands Commission, the Accompaniment absent a absolute bulk of GH¢18, 926,315.00.

The bulk books included 7,000,000 Acreage Title Certificate annual GH¢16,100,000 accustomed on March 4, 2003 and 2,000,000 Azulaid Acreage Register annual GH¢360,000 accustomed on March 6, 2003, the two accretion GH¢16,460,000.

In added incidences 183,000 Acreage Commission GCR annual GH¢640,500.00 were printed on August 29, 2005; and 11,030 Acreage Commission Acknowledgement Cancellation Books annual GH¢137,875.00 were printed on January 24, 2006.

They additionally accommodate 99,400 Valuation cancellation books annual GH¢347,900.00 printed on April 1, 2004; 574,800 Acreage Title Registry Forms (LR 13, LR 23) annual GH¢1,322, 040.00 printed on 13/06/2007; and 100,000 Azulaid Acreage Register(Supplementary) annual GH¢18,000.00 printed on March 6, 2009.

Registrar General’s Department (RGD),/b>

In the case of Registrar General’s Department (RGD), the Accompaniment absent a absolute of GH¢15,846, 989.00 amid the year 2003 and 2009.

The bulk books included RGD Partnership File Jackets printed on May 22, 2007, Business Name Certificates printed on August 14, 2003, Certificate of Incorporation (Ltd) printed on August 14, 2003, Certificate to arise Business printed on August 14, 2003, Certificate of Incorporation of a aggregation printed on October 4, 2004, and Industrial Design Registry (Textile File Cover) printed on May 18, 2007.

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Also there were Certificate of Registration of Change of Business Name printed on February 23, 2006, Certificate of Incorporation (ACT 179) agreement printed on August 10, 2003, Patent File Cover printed on January 8, 2003, Certificate of Change of Name (Partnership) printed on January 24, 2006, Business Name Jackets printed on April 23, 2009, Business Name Cards printed on August 14, 2003, Aggregation Liability Jackets printed on October 23, 2009, and Certificate of Incorporation accustomed on August 10, 2003.

GRA

The Accompaniment absent a absolute of GH¢1, 190, 280.00 in the year 2007 due to the abortion of the Authority to affirmation bulk books printed by CAGD aloft their request.

The bulk books were 12,000 Income Tax Verification Stickers (ITV) annual GH¢1,190, 280.00 printed on September 24, 2007.

DVLA

In the case of the DVLA, the accompaniment absent a absolute of Ghc967, 482.00 due to the abortion to affirmation bulk books DVLA requested the Controller and Accountant General (CAGD) to print.

The bulk books included Old Driver’s License printed on 12/10/1999, Ghana International Driving Permit printed on 02/12/1998, International Fiscal Driving Permit printed on 20/10/2002, International Certificate for Motor Vehicles printed on 24/10/1999 and Cover Note printed on 28/01/2000.

Auditor General’s Directive

The Deputy Auditor General, Mr George Winful, in an account with CW, directed that the institutions amenable for the careless bulk be aggrandized as poor accord amid the MDAs and CAGD resulted in the careless expenditure.

Meanwhile, CW allegation showed that CAGD and the MDAs were abnegation to booty albatross for the careless bulk as CAGD claims the books were printed afterward a appeal by the MDAs while some of the MDAs assert they did not accomplish the request.

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