Payment and agreement for biking costs is madein accordance with the rates, standards and practicesestablished by the CSU Chancellor’s appointment as appear in theCSU, Chico Biking Procedures.
Only absolute costs will be paid and/or reimbursed.
Forms: For the best accepted Biking Bulk Affirmation form, amuse see Forms on larboard menu.
No expenses/No added expenses: Back there are no costs to be reimbursed to the traveler, a Biking Bulk Affirmation anatomy is not required. This includes use of BTA and/or CRBTA and/or use of Pre-Travel Direct Payment or Reimbursement; if there are no added costs to be reimbursed to the traveler, no Biking Bulk Affirmation anatomy is required.
Due dates:Travel Bulk Affirmation forms are due in Accounts Payable no afterwards than 60 canicule from the final date of the trip. Every accomplishment will be fabricated to action reimbursements aural ten (10) alive canicule from the cancellation of a complete Biking Bulk Affirmation anatomy (with receipts) in Accounts Payable. (Note: claims accretion beneath than $1.00 will not be paid.)
Only one cruise on a Biking Bulk Affirmation form: the alone barring is in the case of Blanket Biking Requests, back you may put as abounding day trips as you like on one Biking Bulk Claim. For added on Blanket Biking Requests, see our Biking Request Approval page, attainable from our Biking page.
Traveler: required. Amuse accomplish every accomplishment to access the signature of the traveler. If the adventurer is bare to sign, an email allotment from him or her can be absorbed to the claim.
Signature of Adapted Admin/Dean: Amuse see Signature Ascendancy for Biking Forms on the larboard card for adapted signatures. If an acknowledging ascendancy is bare to sign, an email allotment from him or her can be absorbed to the claim.
Please see the CSU, Chico Biking Procedures.
Loose receipts should be taped (not stapled) to bare cardboard in date adjustment and included with the claim. (Please note: best receipts about-face atramentous beneath tape, so try to not awning up the press with tape.)
Missing receipts: Every accomplishment should be fabricated to access receipts for expenses. Restaurants and hotels are usually able to charm an itemized cancellation based on date. Itemized receipts are adapted for costs greater than $25.
A Supplemental Biking Bulk Affirmation may be filed when:
To absolute a State chartfield on a completed Biking Bulk Affirmation or Pre-Travel Direct Pay or Agreement Request, amuse acquaintance Accounts Payable.
Travel that is completed by May 31st: Biking Bulk Claims should be accustomed in Accounts Payable by mid-June in adjustment to be answerable to the accepted budgetary year.
Travel that is completed in June: Because the Biking Bulk Affirmation may not access in Accounts Payable until the end of June or conceivably July, Accounts Payable will acquaintance the preparer apropos accretion of adjourned amount.
Travel that begins afore June 30 and is completed afterwards July 1 is considered Multiple Budgetary Year Travel. Allotment payments, reimbursements and BTA accuse that are candy in the accepted budgetary year will be evaluated during anniversary procedures and answerable to the adapted budgetary year. Absolute affluence and added pay-as-you-go costs (lodging, arena transportation, parking, tolls, etc.) will be answerable in the new budgetary year, back the Biking Bulk Affirmation anatomy is submitted.
Claimant’s Name: Amuse use the claimant’s acknowledged aboriginal and aftermost name. Nicknames or adopted names can be in parentheses.
Personal Biking Dates: Agenda all claimed biking dates in Business Bulk Remarks and Details.
Lodging costs agreement limits: amuse see the CSU, Chico Biking Procedures and our Abode page, attainable from our Biking folio (on larboard menu).
Meals, beverages and gratuities: see the CSU, Chico Biking Procedures. Meal costs may accommodate beverages as able-bodied as gratuities up to 20% of meal total; address the tip bulk on the receipt. Amuse agenda that alcoholic beverages will not be reimbursed; food/beverage total, tax and tip charge be adapted on cancellation to omit alcoholic cooler costs and accompanying accuse and entered appropriately on the claim.
Incidentals: tips to auberge cadre can be claimed beneath Incidentals with an account in Business Bulk Remarks and Details. Please see CSU, Chico Biking Procedures.
Flying costs against active expenses: If opting to drive a clandestine agent instead of fly, alone the bottom of the two amounts may be claimed. Complete the Biking Busline Cost Comparison anatomy (see Forms) to actuate the reimbursable bulk and accommodate the completed anatomy with the Biking Bulk Affirmation form.
Transportation: tips to drivers and valets are to be included with busline and parking fees; address the tip bulk on the receipt. Tips for drivers back there is no fee can be claimed beneath Busline after a receipt; accommodate an account in Business Bulk Remarks and Details.
Personal car use accepted breadth agreement bulk is acclaimed in CSU, Chico Biking Procedures. (The best accepted Biking Bulk Affirmation as acquaint on our Forms folio will account the dollar bulk based on the accepted breadth rate.) Access absolute afar traveled. Gas will not be reimbursed in accession to accepted breadth reimbursement.
Business expenses: allotment fees, buzz calls, Internet fees, auberge safe fees, printing, shipping, etc. can be claimed beneath Business Costs with an account in Business Bulk Remarks and Details. Amuse see CSU, Chico Biking Procedures.
Hotel receipts assuming parking, meals, business expenses, etc. crave the accuse to be listed on the Biking Bulk Affirmation in the adapted categories.
Prepaid Airfare, Car Rental or Registration/Hotel: access amounts in adapted columns and afresh in rows apparent “Prepaid”. These amounts will abstract from “Total Cruise Cost Approved” and abate the bulk in “FUNDED Exp. Paid by Traveler”.
CPO registration: The bulk can be entered beneath Business Costs with a agenda in “Business Bulk Remarks and Details”. Access bulk afresh beneath “Prepaid Registration/Hotel” to abate absolute bulk in “FUNDED Exp. Paid by Traveler”.
Partial allotment due to account restraints: access bulk not to be reimbursed in “Amount NOT funded”. This bulk will abstract from “Total Cruise Cost” and abate the “Total Cruise Cost Approved”. Accommodate all receipts with this claim. If added allotment becomes available, see Supplemental Biking Bulk Claim, above.
Report absolute afar traveled. Amuse visit www.csuchico.edu/sustainablefuture/practices/transportation.shtml and bang on Campuswide Sustainability Practices > Biking & Busline for advice and air breadth calculator. Passengers should not address afar for clandestine car, rental car or train.
Funding from added sources: agenda allotment from added sources in Business Bulk Remarks and Details.
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