Click Here for Action PDF
New York University (“the University”) funds may be acclimated alone for all-important and reasonable costs that abutment the mission of the University.
This action is brash to ensure able administration of University funds by accouterment guidelines for their adapted use, and analogue procedures that will advice assembly of the University association accede with all applicative rules and regulations.
This action applies to any affiliate of the University association who initiates, processes, approves, or annal banking affairs that absorb University funds. This action does not administer to NYU Langone Medical Centermost (or its basic parts: NYU Hospitals Center, its affiliates, and New York University Academy of Medicine).
This action does not administer to evidently sponsored agreements that are absolute by the Sponsored Programs Administration Handbook and administered by the Office of Sponsored Programs and Post Award Administration. Amuse accredit to the Sponsored Programs Administration’s Post Award Behavior and Procedures Handbook (SPAHandbook – nyu.edu/spahandbook) for advice and advice apropos acceptable and exceptionable costs associated with sponsored research.
IntroductionBusiness costs are those costs that are incurred for activities that benefitthe University and beforehand its missions of actuality a “top affection all-embracing centermost of scholarship, teaching and research”. Business costs may booty the anatomy of absolute payments to individuals or organizations that accommodate the University with appurtenances or services, or reimbursements to University advisers for costs they acquire on annual of the University.
University funds may be acclimated alone for business expenses. This action provides the guidelines on the assorted costs for which University funds may be used. It is brash to accommodate accepted guidelines to advice all advisers of New York University accurately to:
• accept their responsibilities accompanying to the protection, use, and administration of University funds;• analyze costs that may be answerable to specific University funds;• actuate costs for which University funds may not be used;• appropriately almanac and abode costs incurred in abutment of University missions; and,• ensure constant acquiescence with applicative federal, state, and bounded regulations.
Before incurring or acknowledging any amount on annual of the University, you charge apperceive which costs are acceptable or exceptionable beneath the guidelines of the federal government and which are permissible or non-permissible according to the behavior of the University. To abstain costs for which you will not be reimbursed and to abstain incurring banking risks or liabilities to the University, chase the guidelines provided in this affidavit and the SPA Handbook (nyu.edu/spahandbook). Policies accomplished by schools, departments and units can be added akin than the University policy. Enforcement of the added akin action will be the albatross of the school, administration or unit. In no case can a school, administration or assemblage accept a action beneath akin than the University policy.
All individuals who acquire or accredit business costs on annual of the University accept a albatross to ensure that University funds are acclimated appropriately. All advisers of the University are accepted to exercise due action back generating, reviewing, and acknowledging affairs that accomplish to the amount of University funds.
Transaction AuthorityCertain individuals are delegated the albatross or ascendancy to admit or access into affairs that accomplish the University to absorb funds. All individuals incurring, approving, recording or processing acquittal of business costs charge apperceive the attestant approval anatomy accustomed in his/her school, department, or unit. This anatomy ensures that business costs are appropriately brash and authorized. The Signature Ascendancy Action and the Delegated Ascendancy Database (which capacity the attestant approval anatomy accustomed in anniversary school, or unit) can be begin at http://www.nyu.edu/about/policies-guidelines- compliance/policies-and-guidelines/signature-authority-policy.html.
Conflict of Interest
The Board of Trustees of New York University prohibits those activities or behavior which battle with the best interests of the University. Affairs accordingly amid a supplier of appurtenances or casework and the University in which a battle of absorption exists are prohibited.
“Conflict of interest” is authentic as a bearings in which a University official, faculty, staff, or any of his/her ancestors or assembly either has an absolute or abeyant banking or added actual absorption that (1) impairs or ability arise to blemish his/her ability and objectivity of acumen in the acquittal of responsibilities to the University, or (2) may accept a banking or added actual annual from ability of advice arcane to the University.
For specific rules and requirements accustomed by the Board of Trustees, see the Battle of Absorption Action of the University at http://www.nyu.edu/about/policies-guidelines- compliance/policies-and-guidelines/conflict-of-interest-policy.html.
The Office of Sponsored Programs (www.nyu.edu/osp) provides added rules and requirements that administer to sponsored programs.
University Behavior on Accretion and Amount Reimbursement
To abstain incurring costs for which you may not be reimbursed, or committing the University to costs that cannot be paid application University funds, argue the accretion behavior of the University at http://www.nyu.edu/about/policies-guidelines- compliance/policies-and-guidelines/purchasing-policies-and-procedures-manual.html afore you acquire the expense. Certain costs may be accountable to specific accretion rules and requirements of the government.
Individuals who acquire business costs application claimed funds may be reimbursed by the University through Accounts Payable. Accredit to the Amount Agreement Action of the University for specific guidance.
Allowable and Exceptionable ExpensesCertain costs that the University deems accepted and permissible may be accounted exceptionable by the federal government. University funds may be acclimated for such expenses, but they charge be articular and absolute in the University’s accepted ledger. Amuse accredit to the SPA Handbook for advice and advice apropos acceptable and exceptionable costs associated with Sponsored Research.
NYU Non-Permissible Expenses
General CommentsAny amount that does not abutment the missions of the University and does not reflect able administration is brash by the University as non-permissible behindhand of the antecedent of funds. When the non-permissible costs listed beneath are submitted to the University for agreement or payment, they will be rejected, unless they are justified in a announcement as all-important in accustomed out a University assignment or function. The announcement should accommodate a bright annual of why such an amount should be accounted a business expense, and should be submitted to the “Approver” (the alone amenable for funds actuality charged) for analysis and approval. Accounts Payable will not action any acquittal or agreement of non- permissible costs unless the announcement is attached.
Personal ExpensesPersonal costs accredit to those costs that are not accompanying to any action of the University, are not appropriate in accustomed out an individual’s assignment or albatross at work, or do not annual the University. Claimed costs include, but are not bound to, the following:
• Automobile repairs• Child care• Acclaim agenda anniversary fees• Delinquency fees or accounts accuse on the NYU Biking and Entertainment Agenda (“T&E Card”) or claimed acclaim cards• Dues in clandestine clubs• Common flyer and added agnate awards for auberge and car rentals• Grooming casework (haircuts and shoe shines)• Gym and recreational fees, including massages and saunas• In-room movies• Pet care• Telephone accuse in balance of what is accounted reasonable for calls to home back on business biking (see “Expenses Accompanying to Business Travel” area in this document)• Traffic abuse penalties• Upgrades (air, hotel, car, etc.) back traveling on University business• Costs that will be reimbursed from addition source• Any counterfeit expenseOther Non-Permissible Expenses
Other costs for which University funds cannot be acclimated are:
Expenses that should not be paid application claimed funds (e.g., absolute architect fees, stipends, banknote gifts, etc.; these types of costs should be answerable anon to the University)
Any amount banned by law (e.g., University funds cannot be acclimated for payments or donations to political organizations or candidates)
NYU Permissible Expenses
General CommentsExpenses that abutment the missions of the University are accounted accurate and accordingly permissible. The afterward sections of the affidavit detail those costs that are about accounted permissible.
Payment MethodsUniversity advisers are brash to use accustomed University methods to acquire business expenses. A business amount should be paid by the University anon to the bell-ringer application the Accretion Agenda or i-Buy NYU (refer to the University’s Buying and Paying Guide for added guidance). Back costs are accompanying to travel, the T&E Agenda or the Departmental Biking Agenda should be used.
Certain costs may be incurred by University advisers in the conduct of University business application claimed funds. These costs may be reimbursed back University and government requirements are met (see the Amount Agreement Action of the University for specific guidance). They may additionally be afar from an individual’s taxable assets if they accommodated IRS requirements for an “accountable plan.”
Sales Tax• New York Sales Tax Exemptions on Purchases of Commons and LodgingThe University is absolved from New York sales tax for meal and lodgingexpenses provided the afterward altitude are met: the banker anon accuse the University for the commons or lodging; the University anon pays the banker with a University analysis / ACH or a University accumulated agenda (such as Purchasing cards, Bookstore Cards, Fleet Cards, Student Club Cards, and CTA cards) ; and the University is not reimbursed, in accomplished or in part, by donation or otherwise, for its acquittal for the commons or abode by those arresting the commons or lodging. Claimed costs are not acceptable for the University’s sales tax exemption.
The sales tax absolution will not administer if the meal or abode is paid application a claimed acclaim card.
Out-of-State Sales Tax Exemptions for Commons and LodgingCertain abode and meal costs incurred while traveling on University business alfresco of New York may be absolved from accompaniment sales tax. The University qualifies for travel-related sales tax exemptions in New Jersey, Massachusetts, Florida, Missouri, Illinois and Washington, DC.The accordant absolution forms for the above-listed states can be acquired from [email protected] In adjustment to access exemption, the University charge accomplish the acquittal anon to the auberge or restaurant application a University accumulated agenda or analysis / ACH. The out-of-state sales tax absolution will not administer if the meal or abode is paid application a claimed acclaim card.
Purchase of Added Appurtenances and ServicesThe agreement and altitude for NYU’s acquirement adjustment accommodate an absolution from sales tax. The University’s sales tax absolution is additionally accessible back purchasing appurtenances and casework application University accumulated cards. In cases area application a University Accumulated Agenda is not permissible, the University will accommodate its sales tax absolution affidavit (Form ST-119) aloft appeal submitted to [email protected] with a specific supplier called for the acquirement of appurtenances and services. Amuse accelerate the appeal including the vendor’s name and abode to [email protected] at atomic 2 weeks above-mentioned to the acquirement date.
• Air TravelTravelers are accepted to accept the everyman priced, best achievable airfare accessible at the time of booking. The adventurer can use a adopted airline, back accessible and back it satisfies the bargain requirement. 14-day beforehand acquirement of airline tickets is recommended.
Travelers are accepted to acquirement economy-class travel. Business chic biking may be accustomed for adopted flights and connected flights > 6 hours, but charge be pre- accustomed by the Dean or Senior Leader of the assemblage or the biking will not be reimbursed. Deans and Senior Aggregation individuals should seek pre-approval for Business Chic biking from the Executive Vice President or Provost. For Senior Leadership with all-around responsibilities, it is affected biking is accustomed and business chic is accustomed afterwards pre-approval. Upgrades to capital and business-class will not be reimbursed.Examples area Business Chic may be accustomed include:1. Compressed Biking (traveler charge abode to assignment anon afterwards flight);2. Health considerations;3. Travelers whose job descriptions accommodate > 50% responsibilities which are all-around in attributes (outside their “home location), as bent by their supervisor.4. Critical Event/emergency accompanying travel
Premium Abridgement will be reimbursed afterwards above-mentioned approval if the absolute amount of the advancement is <$100 and connected flight time is > 6 hours.Travelers are encouraged to book biking application one of the NYU adopted booking accoutrement at http://www.nyu.edu/life/travel-and-transportation/nyu-traveler.html.
For biking accompanying to NYU Abu Dhabi amuse accredit to the NYU Abu Dhabi Biking and Accommodation Action at https://intranet.nyuad.nyu.edu/files/travel-accommodation- policy.pdf (NYUHome login accreditation required).
The University will not balance airline tickets purchased application common flyer miles.
Travel by RailRail biking may be acclimated whenever achievable and/or back it is added economical than air travel. Travelers are accepted to accept the everyman abridgement priced book available. Individuals are encouraged to booty advantage of University discounts by booking adopted abuse services. Adopted vendors for abuse casework can be begin at: http://www.nyu.edu/life/travel-and-transportation/nyu-traveler/discounts.html
Ground TransportationTravelers will be reimbursed for accustomed and analytic priced arena busline to and from airports or railroad stations back such annual is not included in air or abuse fares, and for consistently accessible busline amid the traveler’s auberge and added credibility of business.
Ordinary auto rides that are taken while on University business are permissible. Car casework may be acclimated if accustomed by the school, department, or unit. Preferred vendors for car casework can be begin at http://www.nyu.edu/life/travel- and-transportation/nyu-traveler/discounts.html
In the case of common car annual use, amuse acquaintance NYU’s All-around Biking Aggregation at [email protected] The All-around Biking aggregation can abetment your school, administration or assemblage with aperture an annual with a adopted vendor.
Personal VehiclesEmployees may use claimed cartage for business biking back accomplishing so is beneath big-ticket than renting a car or demography a taxi. Accurate costs accompanying to the use of claimed cartage for business biking are reimbursed based on the Federal government’s accepted breadth rate, which covers the use of the agent and gasoline.
A new amount is issued anniversary January by the IRS; for accepted rate, see http://www.nyu.edu/employees/resources-and-services/financelink/buying- paying/employee-reimbursement-and-advances/standard-mileage-rate.htmlCosts of aliment to claimed cartage during business biking are accounted claimed expenses; University funds cannot be acclimated for such expenses. Afore application claimed cartage for business travel, analysis the requirements of your school, department, or unit. Above-mentioned approval, in some cases, may be necessary.
The owners of those cartage acclimated for University business are amenable for ensuring able allowance advantage for their aegis and for the aegis of any passengers. Their claimed auto allowance carrier is accounted the primary allowance carrier. NYU does not assure the disciplinarian or the buyer adjoin accident consistent from actual abrasion or accident to property. Acquaintance the Allowance & Enterprise Risk Administration Administration of the University for Specific Guidance. Common use of claimed cartage for University business is discouraged.
Five Awesome Things You Can Learn From Form St 13 Exempt Organization Certificate | Form St 13 Exempt Organization Certificate – form st 119 exempt organization certificate
| Welcome to my blog, within this time I’ll provide you with with regards to form st 119 exempt organization certificate