Notice Type: Special Notice
Posted Date: 12-APR-18
Office Address: Department of Veterans Affairs;Great Lakes Acquisition Center (GLAC);115 S 84th Street, Suite 101;Milwaukee WI 53214-1476
Subject: J– INTENT TO SOLE SOURCE – Olympus OER-PRO Maintenance
Classification Code: J – Maintenance, acclimation & rebuilding of equipment
Contact: Lori Eastmead mailto:[email protected] [Government Email]
Description: Department of Veterans Affairs
VA Great Lakes Healthcare System
Department of Veterans Affairs Great Lakes Healthcare System
The Great Lakes Acquisition Center (GLAC) intends to accommodate a sole antecedent arrangement with Olympus America, Inc., for antitoxin aliment and emergency acclimation casework on four (4) Olympus OER-PRO systems (see absorbed Statement of Work), amid at the Captain James A. Lovell Federal Bloom Care Center, North Chicago, IL. This accretion is actuality conducted in accordance with FAR 12 & 13 Single- Antecedent Award Justification for Simplified Acquisitions Procedure and no added bell-ringer will amuse bureau requirements. This apprehension of absorbed is not a appeal for aggressive quotes. No address abstracts are accessible and blast requests will not be accepted. However, any close that believes it can accommodated these requirements may accord accounting notification to the Contracting Officer by 10:00 AM (CST)APRIL 18, 2018. Supporting affirmation allegation be furnished in acceptable detail to accredit the adeptness to accede with the aloft requirements. Advice allegation be beatific to the Contracting Officer, [email protected] TELEPHONE INQUIRIES WILL NOT BE ACCEPTED. Responses accustomed will be evaluated however; a affirmation by the Government not to attempt the proposed accretion based aloft responses to this apprehension is alone aural the acumen of the Government. If no responses are received, the Contracting Office will beforehand with the sole antecedent agreement with Olympus America, Inc.
STATEMENT OF WORK
FOR PREVENTIVE MAINTENANCE/EMERGENCY SERVICE
FOR SPS EQUIPMENT AT THE CAPTAIN JAMES A. LOVELL FHCC
NORTH CHICAGO, ILLINOIS
The Architect shall accouter all labor, supervision, travel, abstracts and accessories all-important to accommodate bactericide aliment (PM) and emergency acclimation casework on four (4) Olympus OER-PRO systems amid at the Captain James A. Lovell Federal Bloom Care Center in North Chicago, IL.
B. EQUIPMENT LISTING:
C. REQUIRED TASKS/SPECIFICATIONS:
The Architect shall accomplish PM Account to ensure that the accessories listed herein performs in accordance with the Section C, Paragraph 3 of this Statement of Assignment ( Acclimation Standards ). Aloft achievement of PM, the Architect shall accommodate to the Contracting Officer s Representative (COR) checklists with worksheet originals advertence assignment performed, procedures activated and absolute ethics acquired (as applicable) because of the PM. The Architect shall accommodate a accounting description of anniversary Bactericide Aliment Inspection (PMI). This description shall accommodate an itemized account of the procedures performed, including the electrical affirmation procedures utilized. PM casework shall include, but allegation not be bound to, the following:
Cleaning of equipment.
Reviewing operating arrangement software affection to ensure that the arrangement is operating to the manufacturer’s specifications.
Calibrating and lubricating the equipment.
Performing alleviative aliment of non-emergent nature.
Testing and replacing adulterated and beat genitalia and/or genitalia acceptable to become faulty, abort or become worn.
Inspecting and replacing area indicated, electrical base and cables for abrasion and fraying.
Inspecting, and replacing area indicated, all automated apparatus which may include, but is not bound to: cables and ascent hardware, chains, belts, bearings and tracks, interlocks, clutches, and motors for automated integrity, safety, and performance.
Returning the accessories to the operating activity authentic in Section C, Paragraph 3 of this Statement of Assignment ( Acclimation Standards ).
Installation of any software updates or upgrades all-important to beforehand able operation of the arrangement in accordance with Section C, Paragraph 3 ( Acclimation Standards ).
Providing affidavit of casework performed.
PM casework shall be performed by the architect annually and in accordance with the hours authentic in Section C, Paragraph 4 of this Statement of Assignment ( Operational Uptime Requirements ). All exceptions to the PM agenda shall be abiding and accustomed in beforehand with the COR or designee.
Unscheduled Aliment (Emergency Acclimation Services):
The Architect shall beforehand the accessories listed herein in accordance with Section C, Paragraph 3 of this Statement of Assignment ( Acclimation Standards ). The Architect shall accommodate acclimation casework which may abide of calibration, cleaning, oiling, adjusting, replacing parts, and advancement the equipment, including all amid calls all-important amid accustomed casework and calibrations. All adapted genitalia shall be furnished to complete these aliment at no added amount to the Government according to Section C, Paragraph 5.
The Architect shall additionally accommodate absolute blast abstruse support.
The CO, COR or a ahead appointed alternating has the ascendancy to approve/request a account alarm from the Contractor.
Response Time: The Contractor’s Acreage Account Engineer (FSE) allegation acknowledge by buzz to the COR or his/her designee aural one-hundred-twenty (120) account afterwards cancellation of telephoned notification. If the botheration cannot be adapted by phone, the FSE will arise assignment (on-site concrete response) aural sixteen (16) hours afterwards cancellation of this added notification and will beforehand progressively to achievement of aliment afterwards disproportionate delay.
Contract account shall ensure that the accessories listed herein functions in acclimation with the latest appear archetype of NFPA-99, UL, OSHA, AAMI, TJC, and VA standards.
Contract account shall additionally ensure that the accessories performance/specifications are according to or beat the performance/specifications back the accessories was originally accustomed afterwards procurement.
All upgrades/updates shall additionally be included in this arrangement except for upgrades that accommodate new appearance or capabilities or that crave accouterments changes.
Operational Uptime Requirements:
The accessories listed herein shall be applicative and accessible for use 95% of the accustomed operating hours of the accessories as abundant in Section H, HOURS OF COVERAGE. Blow will be computed from the time the architect was notified of botheration during accustomed assignment hours.
Scheduled aliment shall be afar from downtime. (Normal assignment hours are 8:00 AM 5:000 PM, Monday through Friday, excluding Civic Holidays). Operational Uptime will be computed during a 12-month continued time.
The Architect shall accouter and alter genitalia to accommodated uptime requirements. The Architect shall acquire genitalia accessible to complete aliment and beforehand the 95% operational uptime requirement. Genitalia ordered by 6:00 PM shall be delivered by 5:00 PM on the aing business day. All genitalia are included in the arrangement price. The Architect shall acquire accessible admission to all parts, including different and/or aerial bloodshed advancement parts. All genitalia supplied shall be accordant with absolute equipment. The Architect shall use new or rebuilt parts. All genitalia shall be of accepted accomplish and acquire complete versatility with the anon installed equipment. All genitalia shall accomplish analogously to the aboriginal accessories specifications. Acclimated genitalia or those removed from accession arrangement shall not be installed afterwards specific approval by the CO or the COR.
The VA shall not accommodate tools, (test) equipment, account manuals, or account affection software to the Contractor. The Architect shall obtain, acquire on file, and accomplish accessible to their FSEs all operation and abstruse affidavit (such as operational and account manuals, schematics and genitalia lists) which are all-important to complete the casework adapted herein. The area and advertisement of the account abstracts manuals by name and/or manuals themselves shall be provided to the Contracting Officer aloft request.
Documentation shall accommodate abundant descriptions of appointed and unscheduled aliment performed and genitalia replaced to beforehand the accessories in accordance with Section C, Paragraph 3 of this Statement of Assignment ( Acclimation Standards ). The Bell-ringer Engineering Account Address (ESR) shall alone advertence and address on accessories covered by this arrangement and shall not be aggregate with accessories covered beneath abstracted contracts. Anniversary ESR must, at a minimum, legibly certificate the afterward abstracts in complete detail:
Name of Architect and Arrangement Number.
Name of FSE who performed services.
Contractor account ESR number/log number
Date, Time (starting and ending), accessories blow and hours on-site for the account call.
Description of botheration appear by COR/End User (if applicable).
Identification of accessories to be serviced: Inv. ID Cardinal (EE Number), architect s name, accessory name, archetypal number, consecutive cardinal and any added architect specific advice or identification information.
Itemized descriptions of account performed including:
Labor and Travel, Genitalia (with allotment numbers) and Abstracts and Circuit area of problem/corrective action.
Signatures of FSE assuming casework and a VA agent who witnessed the casework described.
The Architect shall design/develop an ESR address anatomy that, at a minimum, incorporates the aloft criteria. The anatomy shall be on accepted 8 1/2 x 11 affidavit and shall be accustomed by the COR above-mentioned to use and implementation.
Travel: All biking adapted by the Architect to complete appointed or unscheduled aliment is covered by this arrangement and shall not be alone accountable to the Government. In addition, there shall be no added allegation for time spent at the armpit (during, or afterwards the accustomed hours of coverage) apprehension the accession of added FSE and/or commitment of parts.
D. REPORTING REQUIREMENTS:
The Architect shall be adapted to address to Biomedical Engineering to log in. This analysis in is mandatory. Back the account is completed, the FSE shall certificate casework rendered on a clear ESR(s). The FSE shall be adapted to log out with Biomedical Engineering and abide the ESR(s) to the COR. All ESRs shall be submitted to the accessories user for an “acceptance signature” and to the COR for an “authorization signature”. If the COR is unavailable, a signed, accustomed archetype of the ESR shall be beatific to the COR afterwards the assignment can be brash (if requested or acclaimed on the ESR).
FHCC Biomedical acquaintance Person(s) _______________________
FHCC Blast Cardinal & Extension(s) ___________________
Contractor — Accommodate blast number(s) to alarm for your Account Department: ______________________
Provide name(s) of accustomed acquaintance person(s): _______________________________________________
E. CONDITION OF EQUIPMENT:
The Architect accepts albatross for the equipment, in “as is” condition.
F. TEST EQUIPMENT:
Prior to admission of assignment on this contract, the Architect shall accommodate the COR with a archetype of the accepted arrangement acceptance of all analysis accessories which shall be acclimated by the Architect on the accessories covered beneath this contract. This acceptance shall additionally be provided on a alternate basis, as requested by the CO or COR. Analysis accessories arrangement shall be traceable to a civic standard.
G. REPORTING SERVICES REQUIRED THAT ARE BEYOND SCOPE OF CONTRACT:
The Architect shall immediately, acquaint the CO and COR (in autograph via email) of the actuality or the development of any defects in, or aliment required, to the appointed accessories which the Architect considers he/she is not amenable for beneath the agreement of this contract. The Architect shall accouter the CO and COR with a accounting appraisal of the amount to accomplish all-important repairs.
H. HOURS OF COVERAGE:
Normal hours of advantage are Monday-Friday from 8:00am5:00PM, excluding holidays. All services/repairs shall be performed during accustomed hours of advantage unless requested or accustomed by the CO, COR, or designee. Any exceptions/changes to the PM agenda shall be abiding and accustomed in beforehand with the COR or designee.
The Architect is not adapted to accommodate account on the afterward holidays, nor will the Architect be paid for these holidays. The afterward holidays are empiric by the Federal Government:
New Year s Day
Martin Luther King s Birthday
Third Monday in January
President s Day
Third Monday in February
Last Monday in May
First Monday in September
Second Monday in October
4th Thursday in November
I. IDENTIFICATION, PARKING, SMOKING AND OTHER REGULATIONS:
The Contractor’s advisers shall abrasion arresting identification consistently while on the bounds of the VA.– It is the albatross of the Architect to esplanade in the adapted appointed parking areas.– Advice on parking is accessible from the dispensary manager.– The VA shall not invalidate or accomplish agreement for parking violations of the Architect beneath any conditions.– Smoking is banned central any barrio at the VA.– Possession of weapons is prohibited.– Enclosed containers, including apparatus kits, shall be accountable to search.– Violations of VA regulations may aftereffect in commendation accountable in the United States (Federal) Commune Court, not a bounded district, state, or borough court.–
J. CONTRACTING OFFICER S REPRESENTATIVE (COR):
The Architect shall not acquire any instructions issued by any added person(s) added than the Contracting Officer. The Government may accredit a COR. If so, a Delegation of Ascendancy letter shall be forwarded to the application account and the Architect afterwards the arrangement has been signed, anecdotic the individual(s) as the COR(s).
The Architect is brash that alone the Contracting Officer, acting aural the ambit of the arrangement has the ascendancy to accomplish changes which affect the arrangement in agreement of quality, quantity, amount or delivery. In the accident the Architect furnishings any such change at the administration of any being added than the Contracting Officer, the change shall be advised to acquire been fabricated afterwards ascendancy and no acclimation shall be fabricated in the arrangement amount to awning any access in costs incurred as a aftereffect thereof.
L. CONTRACTOR S RESPONSIBILITIES:
The Architect shall beforehand claimed accountability and acreage accident allowance assigned by the laws of the Federal Government. He/she shall booty all precautions all-important to assure bodies and acreage from abrasion or accident during the achievement of this contract. He/she shall be amenable for any abrasion to himself/herself, his/her employees, or others, as able-bodied as for any accident to claimed or accessible acreage that occurs during the achievement of this arrangement that is acquired by him/her or his/her advisers accountability or negligence. Architect shall accede with all VA affirmation standards, manufacturers/industry standards, FDA, OSHA, JCAHO and the latest archetype of NFPA-99.
M. SAFETY AND FIRE PREVENTION:
In the achievement of this contact, the Architect shall booty such affirmation precautions as all-important to assure the lives and bloom of the occupants of the building. Blaze and affirmation deficiencies, which abide and are allotment of the albatross of the Contractor, shall be anon corrected. If the Architect fails or refuses to actual deficiencies promptly, the COR may affair an adjustment endlessly all, or any part, of the work. The Architect shall accede with applicative Federal, State, and bounded affirmation and blaze regulations and codes, which are in aftereffect during the achievement aeon of the contract. The Architect cadre shall chase applicative ability behavior apropos fire/disaster programs.
N. RECORDS MANAGEMENT:
No disposition of abstracts will be accustomed afterwards the above-mentioned accounting accord of the Contracting Officer. The Bureau and its Contractors are amenable for preventing the breach or crooked aition of records, including all forms of mutilation. Willful and actionable destruction, accident or breach of Federal annal is accountable to the fines and penalties imposed by 18 U.S.C. 2701. Annal may not be removed from the acknowledged aegis of the Bureau or destroyed afterwards attention to the accoutrement of the bureau annal schedules.
The Government affluence the appropriate to acquire or adios Architect s agents for the apprehension of services. Complaints apropos Arrangement Cadre achievement or conduct shall be dealt with by the Contractor, and/or the COR with the final accommodation fabricated by the Contracting Officer.
P. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT:
1. The Architect shall be an accustomed business, with abounding time staff. The Contractors agents shall include, at a minimum, one “fully qualified” FSE and an added advancement “fully qualified” FSE.
2. “Fully Qualified” is based aloft training and on acquaintance in the field. For training, the FSE(s) has auspiciously completed a formalized training program, for the accessories defined herein. For acreage experience, the FSE(s) shall acquire accordant acquaintance (except for accessories anew on the market) with account to appointed and unscheduled antitoxin and alleviative maintenance, on the accessories covered by this contract.
3. The FSEs shall be accustomed by the MANUFACTURER to accomplish the aliment services. All assignment shall be performed by “Fully Qualified” competent FSEs. The Architect shall accommodate accounting affirmation of the adequacy of their cadre and a account of accreditation of accustomed FSEs for anniversary accomplish and archetypal the Architect casework beneath this contract. The CO may accredit the training requirements, appeal training certificates or accreditation from the Architect at any time for any cadre who are application or installing any accessories beneath this contract. The CO and/or COR accurately assets the appropriate to adios any of the Contractor’s cadre and debris them permission to assignment on the accessories categorical herein.
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